Human Resources Assistant Job at UCare Staffing, LLC, Long Island, NY

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  • UCare Staffing, LLC
  • Long Island, NY

Job Description

Human Resources Assistant
Location: Long Island, NY | Monday–Friday, 9 AM – 6 PM (with flexibility)
Confidential Search Conducted by a Leading Recruiting Firm

We are representing a very well-known and respected corporation based in Long Island, NY , in their search for a highly organized and professional Human Resources Assistant . This trusted individual will play a critical role in supporting the private family office, ensuring smooth coordination of both corporate and domestic operations.

This is a unique opportunity to work behind the scenes with an elite household and executive team—ideal for someone who thrives in a fast-paced, high-responsibility environment and brings a discreet, proactive, and detail-oriented approach to everything they do.

Key Responsibilities:

Payroll & HR Administration

  • Process payroll for household and administrative staff with accuracy and discretion

  • Prepare offer letters, employment contracts, and onboarding documents

  • Maintain personnel records and ensure compliance with employment policies

Scheduling & Calendar Management

  • Coordinate detailed calendars for the family and household staff

  • Schedule meetings, appointments, personal engagements, and travel arrangements

  • Serve as a central point of communication across the household and family office

Administrative & Financial Support

  • Manage household and office budgets, track expenses, and process vendor payments

  • Maintain organized records of important family documents and contracts

  • Liaise with external advisors including legal, accounting, and service providers

Household Operations Oversight

  • Support hiring, training, and scheduling of household staff

  • Act as the main point of contact for vendors and maintenance professionals

  • Ensure smooth day-to-day household operations

Special Projects & Event Support

  • Assist with planning and coordinating private events or gatherings

  • Manage ad hoc tasks and personal requests as needed

Qualifications:

  • Bachelor's degree or equivalent experience in HR, administration, or household operations

  • Prior experience supporting a family office, executive household, or high-level corporate team

  • Strong organizational and multitasking skills with a calm, solutions-oriented approach

  • Proficiency in Microsoft Office and payroll software

  • Excellent communication skills and a high level of discretion and professionalism

  • Flexible, reliable, and comfortable managing competing priorities

This role offers a rare chance to work with a high-profile, well-established family and corporation in a position that values trust, precision, and professionalism.

To apply or learn more, please contact our recruiting team. All inquiries will be handled with strict confidentiality.

Job Tags

Work at office, Flexible hours, Monday to Friday,

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