Job Description

Position Summary:

The Compliance and Accounting Manager plays a critical role in supporting Stepping Stone’s operational excellence through strong financial stewardship and rigorous regulatory compliance. This position is responsible for managing day-to-day accounting functions, maintaining internal controls, preparing financial reports, and ensuring adherence to all applicable fiscal requirements for County, State, and Federally funded programs.

In addition to financial oversight, this role leads organizational compliance efforts—ensuring programmatic adherence to regulatory requirements including Drug Medi-Cal, HIPAA, 42 CFR, and funder-specific standards. The Compliance and Accounting Manager collaborates across departments to ensure that policies and procedures are developed, updated, and implemented consistently, aligning with both contractual obligations and best practices in service delivery. The ideal candidate brings a strong background in nonprofit finance and compliance, a deep understanding of behavioral health regulations, and a proactive, detail-oriented approach to upholding Stepping Stone’s standards of integrity and

accountability.

Essential Functions:

Contract Accounting & Grant Compliance:

• Track and monitor spending on federal, state, and local contracts (e.g., Drug Medi-Cal, SAMHSA, HOPWA, Ryan White, DHCS, County of San Diego contracts).
• Ensure costs are allowable, allocable, and reasonable in compliance with funder regulations.
• Maintain documentation for grant reporting and reimbursement requests.
• Collaborate with program managers to align spending with budgets.
• Assist with the preparation and timely financial reports to funders and leadership.
• Ensure organization is following federal, state, and local contract employee training requirements including working with staff to obtain necessary training/certifications.
• Assist in the timely and accurate filing of monthly, quarterly, and annual programmatic reports to funders and regulators.
• Collaborate with auditors for workers’ compensation, payroll, as well as In-Depth Invoice Reviews and site visits.
• Assist in preparation of monthly and quarterly financial statements.
• Support annual independent audit and federal Single Audit (2 CFR Part 200).
• Assist in overseeing overall grant management and success, contract execution, and budget and contract amendments.Serve as a back-up to the Senior Director of Finance and Operations, providing continuity in financial oversight and operational support during absences or as needed.

Internal Controls & Process Improvement:

• Oversee the development and adherence of policies and procedures (both organizationally, and program-specific) to remain current with changing government and funding regulations.
• Help develop and enforce accounting policies and procedures.
• Monitor internal controls and recommend enhancements.
• Manage agency-wide information technology, including working with the contracted Managed Services IT vendor as well as maintaining employee training platforms (RELIAS and Paylocity).
• Assist with payroll journal entries and cost allocations.

Minimum Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field.
• Minimum 3–5 years of nonprofit accounting experience.
• Familiarity with federal grant compliance (2 CFR Part 200, OMB Uniform Guidance).
• Strong knowledge of GAAP.
• Experience with accounting software (e.g., NetSuite, MIP, or similar).
• Advanced Excel skills (pivot tables, vlookup, etc.)
• Excellent attention to detail and organizational skills.
• Current CPR/First Aid Certification (or within 90 days of hire).
• Strong interpersonal and communication skills, with the ability to instruct and guide trainees of varying skill levels.
• Successful completion of a criminal background check.

Environmental Factors and Conditions / Physical Requirements:

• Work primarily in a climate controlled environment with minimal safety/health hazard potential.
• Office environment, exposure to computer screens for lengthy periods of time.
• May require occasional evening and weekend work.
• This position may occasionally lift and/or move more than 25 pounds.

Benefits Package:

• Health Premiums company paid, including Acupuncture and Chiropractic.
• Dental & Vision company paid.
• Flexible Spending Accounts (Health Care & Dependent Care).
• Generous paid time off – sick & vacation.
• Employee Assistance Program.
• 403(b) Retirement Employer Match up to 5%.
• 15 Paid Holidays.
• Life/AD&D Insurance company paid.
• Long Term Disability Insurance company paid.

Mission Edge is a nonprofit organization based in San Diego, California. The company's mission is to help other nonprofits become more effective, sustainable, and impactful. They do this by providing consulting services, training programs, and technology solutions to help organizations improve their operations and increase their impact.Mission Edge offers a range of services, including strategy consulting, program design and evaluation, technology solutions, and capacity building. Their services are designed to help nonprofits achieve their goals and serve their communities more effectively. The company has a strong focus on using technology and data to drive social impact, and they work with organizations across a variety of sectors, including health, education, and the arts.In addition to their consulting services, Mission Edge also offers a number of training programs and workshops to help nonprofit professionals build their skills and knowledge. They also host events and convenings to bring together leaders from across the sector to exchange ideas and learn from one another.In summary, Mission Edge is a nonprofit organization that helps other nonprofits become more effective and impactful through consulting services, training programs, and technology solutions. They work to improve the operations of organizations across a variety of sectors and are committed to using technology and data to drive social impact.

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