Job Description

Job Description and Duties

Under general supervision provided by the Staff Services Manager I, the Office Technician (Typing) will provide clerical assistance to staff, while taking initiative to complete tasks timely and accurately within the Statewide Tax Support Office. The incumbent will perform the more technical clerical duties for the Statewide W2/Non-Uniform State Payroll System (USPS)/Miscellaneous Deductions and the Tax Support Unit. The incumbent uses a personal computer and Microsoft Office Suite (Outlook, Word, Excel, Access, and PowerPoint) to perform word processing tasks, inputting data into various databases and spreadsheets.

Duties Performed:

(Candidates must perform the following functions with or without reasonable accommodations.)

• Orders pay history via Key Master, retrieves files, and keys data into tracking database; provides data to Senior Payroll Specialist and Payroll Officer for verification, prints Year-to-Date totals, and prepares cover letters for subpoenas.

• Assists staff with entering data into the Duplicate W-2 Access Database; ensuring data is accurate and assists staff in retrieving various reports. Assists in processing duplicate W-2 requests which includes: Opening requests, verifying completeness of request, determining mailing options, printing labels, verifying payroll deduction eligibility, and create a listings of money orders with pertinent information.

• Assists the units with phone inquiries, retrieves microfiche, and provides clerical assistance when needed.

• Opens, date stamps and sorts incoming mail by document type and distributes to the appropriate Statewide Tax Support Office.

• Retrieves, and sorts documents by batch number and files payroll batch folders. Separates, copies and mails carrier copies to deduction companies.

• Performs a variety of other duties as assigned to support the unit such as photocopying, filing, and mailing various documents.

You will find additional information about the job in the .

Working Conditions

This position is located at The Emerald Tower on Capitol Mall, steps from Tower Bridge and is walking distance to the State Capitol. The building offers affordable monthly parking, employee gym access, an amenities center, and a beautiful mid-tower garden terrace. It is conveniently situated only blocks from Old Sacramento, numerous restaurants, a seasonal farmer’s market, and the Crocker Art Museum. Overlooking the Golden 1 Arena and Downtown Commons, the office is accessible from Sacramento Regional Transit’s light rail and bus systems, with convenient access to I-5, I-80, US 50 & US 99.

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

A resume is required. 

Take the required examination here: Office Technician (Typing) Examination

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Ability to uphold PPSD values: Professionalism, Accountability, Customer Service, Collaboration, and Trust.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.

Job Tags

Permanent employment, Full time, Seasonal work, Work at office,

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