Job Description

Job Description and Duties

We are seeking a resourceful and personable Office Technician (Typing) to carry out a variety of administrative functions within the Administrative Oversight Section (AOS), which provides administrative and clerical support to the Industrial Strategies Division. The division has primary responsibility within the California Air Resources Board (CARB) for: climate change, fuels, air toxics, energy, waste, and air district oversight. Along with other members of the AOS team, the selected candidate will provide organizational, logistical and administrative support for the division's five branches, and backup support for the Division Office and branches as needed. Duties will include: daily engagement with program and other support staff on a wide variety of tasks, including: scheduling meetings and workshops; maintaining electronic calendars; making travel arrangements and preparing travel expense claims; formatting and proofreading drafts and final copies of letters, memos, and reports; and organizing, creating and tracking a variety of assignments. Additional duties will include: organizing and maintaining paper and electronic files; screening and referring incoming calls from the public and other agencies; distributing incoming mail and sending correspondence; ordering and maintaining supplies; scanning documents and making copies; monitoring copier and printer functions; preparing other administrative forms and reports; and other duties as required. The Office Technician (Typing) will perform a variety of general office work and will be required to have particular in-depth knowledge regarding the branch policies and procedures.

You will find additional information about the job in the .

Working Conditions

This position may be eligible for hybrid in-office work and in-state telework. The amount of telework is at the agency's discretion and is based on the California Air Resource Boards' (CARB) current telework policy. While the CARB may support telework, some in-person attendance is also required.

The positions at the CARB may be eligible for telework with in-person attendance based on the operational needs of the position under Government Code 14200 for eligible applicants residing in California, subject to the candidate meeting telework eligibility criteria outlined in the CalEPA telework policy and/or future program need. Employees not residing in California are not eligible for telework. Regardless of hybrid telework eligibility, all employees may be required to report to the position’s designated headquarters location at their own expense, as indicated on their duty statement.

• Position located in a high-rise building.
• Requires being stationary, consistent with office work, for extended periods.
• Standard office environment (artificial lighting, controlled temperature, etc.).  
• Daily use of a personal computer, office equipment, and/or telephone.
• Must be able to move/transport materials weighing up to 30 pounds, with or without reasonable accommodation.

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

The most competitive candidate will possess excellent organizational skills; a demonstrated ability to communicate effectively and follow oral and written directions; and an interest in assuming increasing levels of responsibility. In addition, the successful candidate will have the ability and motivation to consistently produce work with a high degree of accuracy, including demonstrated proficiency in the areas of spelling, grammar, and punctuation. The ability to reliably follow through on written and verbal instructions is essential. Due to the multi-faceted nature of the work within the division, the successful candidate will have the ability to participant as an effective team member, meet deadlines under pressure, and respond to changing priorities. A friendly, cooperative, professional attitude within CARB and the skills to tactfully deal with the public are essential.  Knowledge of: modern office methods, equipment, and procedures, and a working knowledge of Microsoft Office programs, especially Word, Excel and Outlook. Ability to: read and write English at a level required for successful job performance, including detailed proofing of written products for grammatical, spelling, and formatting errors; perform clerical and technical work; follow directions; evaluate situations accurately, and take effective action; learn and apply laws, rules, regulations, procedures, and policies; make arithmetic calculations with speed and accuracy; meet and deal tactfully with the public and co-workers, face-to-face, by telephone and by e-mail. The candidate will have a history of courteous conduct in the workplace, including dealing with challenging stakeholders and presenting themselves in a professional manner. Preferably able to move and carry office materials weighing up to 30 pounds short distances.

Please include a cover letter with your application specifying why you would like to work for CARB and how your experience and education qualifies you for this position.  Also, please provide a copy of a typing certificate. Applications, including the cover letter and typing certificate, will be screened and only the most qualified candidates will be interviewed.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

• Nearby (third-party) Parking
• Convenient to public transportation
• Gym
• Daycare facility

Experience and Education

For experience/education to qualify during the application screening process and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678), including detailed job descriptions, hours worked per week, and start/end dates (MM/DD/YYYY). Application packages without this information may experience delayed processing times, and your eligibility for this position may be impacted.

If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma.  Applicants who completed their education outside the United States (with foreign degrees/transcripts) must obtain and submit verification of the United States course/degree equivalency.

Foreign education credential evaluation services can be found at

Failure to submit all the required documentation will result in an incomplete application and disqualification from consideration for this position.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Degree and/or School Transcripts
• Other - Cover Letter
• Other -

  Please provide a copy of a typing certificate.

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