Job Description

Job Description and Duties

Patton State Hospital, Human Resources Department is accepting applications for at least one (1) Limited-Term Full-Time appointment to the Office Technician (Typing) classification for Program IV and is under the direct supervision of the Program Director. This limited-term position may be extended up to 24 months and has the possibility of becoming permanent. Expected work hours are 08:00-16:30 Monday through Friday, but are subject to change to fit the scheduling needs of the hospital. OT duties include but are not limited to:

• Typing and preparing various documents; taking minutes for meetings and committees when requested.
• Answer incoming calls and direct staff/outside facilities to appropriate departments.
• Use of Microsoft Office programs to update and maintain program tracking logs, inpatient lists, and electronic patient folders.
• Assist program management with order unit supplies and with special projects as needed.
• Copy/Scan/Save/Print patient documents.
• Correspond with program staff and clinical team via phone, email, and interoffice mail.
• In Conjunction with Forensic Services, coordinate video conferences and official visits.
• Mail and distribute patient packages.

This position is responsible for reviewing and preparing various documents for accuracy and completeness. The successful candidate must have the ability to maintain an effective working relationship with co-workers and the public, use modern office methods, programs, supplies and standard office equipment, demonstrate effective positive communication skills and have familiarity with the hospital organization.

Required Qualifications : Actively supports a safe and hazard free workplace through practice of personal safety and vigilance in the identification of safety or security hazards, including infection control; computer skills, including use of Word, Excel, Access, Outlook, internet and data base entry.

Desirable Qualifications : Candidates should possess strong Interpersonal skills, written and oral communication skills, good organizational skills and attention to detail. Candidates should also be dependable with consistent attendance and be able to work independently.

Applicants that meet the recruitment criteria should apply Human Resources- Employment Unit no later than  Monday, September 8, 2025.

TYPING CERTIFICATE:

In order to be appointed as Office Technician (Typing), candidates must be able to type at least forty (40) words per minute. Please provide a typing certificate that meets CalHR requirements:

All applicants may be pre-screened for breadth and depth of experience. Only the most qualified applicants may be interviewed based on screening criteria. For this reason, it is especially important that applicants take special care in thoroughly and accurately completing the application.

You will find additional information about the job in the .

Working Conditions

Patton is a forensic psychiatric hospital and was established in 1890 and opened in 1893. DSH-Patton provides treatment to forensically and civilly committed patients within a secure treatment area. The hospital does not accept voluntary admissions.  

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
• The position(s) require(s) a Background Investigation be cleared prior to being hired.
• The position(s) require(s) Medical Clearance prior to being hired.

Unless there is a specific request to be notified via USPS mail, our main contact will be via email. Email correspondence regarding this job posting will primarily come from  PattonHREmploymentUnit@dsh.ca.gov .  It is the applicant’s responsibility to check their email inbox, including junk/spam emails for any correspondence regarding their application status. In addition, applicants are encouraged to keep their CalCareers profile updated with a current telephone number, mailing address, and email.

For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Examination/ Employment Application (STD. 678) including detailed job descriptions,  hours worked per week , and  start/end dates (MM/DD/YYY).  Application packages without this information will experience delayed processing times and your eligibility for this position may be impacted.

A completed STD. 678 and any other relevant documents (e.g., unofficial transcript, copy of degree, resume, etc.) should be submitted electronically via your CalCareers account. Please reference  Job Control #489767  and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section. SROA and surplus candidates should submit a copy of their letter with their application.  Please remove any confidential information (i.e., social security number, date of birth) from your documents prior to submission.

Complete Application Packages (including your STD. 678 and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareers account at  . Submitting an electronic application through your CalCareers account is strongly recommended since electronic applications will be received/processed faster than other methods of filing. Please submit only one application. Applicants will be disqualified from the interview process if the STD Form 678 is incomplete. That includes job titles, job duties, work address, time worked at that position, supervisor name, and supervisor phone number.

***Click on the link to complete the Department of State Hospitals Recruitment Survey:  DSH Recruitment Survey

Benefits

Please review the Benefits Summary that may also be found on the California Department of Human Resources (CalHR) website. You will find information on the benefits afforded by membership in the Public Employees’ Retirement System (CalPERS), benefits and protections provided to public employees by the State Civil Service Act, and salary ranges and a summary of the Office Technician (Typing) classification. 

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.

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