Job Description

Job Description and Duties

Per CCR 249.3, this job control may be used to fill subsequent vacancies.

Under the supervision of the Senior Environmental Scientist (Supervisory), the Office Technician (OT) provides a wide variety of clerical and front office support for the CAC, providing a variety administrative services to all CAC staff and the field laboratory staff in Anaheim. The incumbent must communicate effectively, have a good attendance record, and be comfortable in a team environment. Must have a strong knowledge of Microsoft Office (Word, Excel, Outlook, and Adobe Acrobat).

• Gather and prepare a variety of letters, memorandums, data, and spreadsheets  for the program managers, supervisors and staff following Department correspondence guidelines.

• Oversee ordering and tracking of office supply inventory for program. Order supplies through approved contractual vendors, P-Card and/or purchase order, ensuring products are available for program staff's utilization.

• Coordinate purchases for the program and process the procurement requests using the Requisition/Purchase Request Form SO-21.  Follows through to verify orders have been received.

• Resolve problems with vendors and program staff regarding orders in a timely manner.

• Prepare and reconcile program invoices as requested by supervisor/lead, noting discrepancies as appropriate.  Request supervisor’s approval and submit to Accounts Payable for prompt payment.

• Implement, establish, review, and maintain programs central document filing system by fiscal year.  Purges and archives files annually based upon retention schedule.

• Assist with staff’s travel arrangements for business meetings.  Process requests for travel advances and review travel claims for completeness.

• Maintain copier report to determine how many copies are made in the Branch office for contractual purposes.  Replace toner cartridge as necessary.

• Proofread correspondence and reports for grammatical content and accuracy; prepare reports for preliminary and final drafts.

Candidates may perform these essential functions with or without reasonable accommodation.

You will find additional information about the job in the .

Working Conditions

Career Development: The CAC provides continuous learning and training opportunities to support personal and professional growth, including professional coaching and mentoring programs .Two Professional Development Days per fiscal year.

Location: The Center for Analytical Chemistry has free parking and is within walking distance of a light rail station.

Work-Life Balance: Work-life balance through organizational values that focus on community, well-being, and productivity; allowing personal and professional lives to thrive together.

Diversity, Equity, and Inclusivity: A work culture that emphasizes a culture of diversity and inclusivity, offering tangible rewards and recognizing the intrinsic value of varied perspectives and collaboration.

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
• The position(s) require(s) a valid California Drivers License (CDL). You must answer the questions addressing your CDL on your application. Ensure you provide your CDL number, class, expiration date, and any endorsements and/or restrictions.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Must communicate effectively, perform with a high degree of independence, and have strong organization and interpersonal skills.

• Dependable, with a good attendance record, is comfortable in a team environment and can work with a minimum of supervision.

• Knowledge of Microsoft Office (Word, Excel, Access, Visio, PowerPoint, Outlook)

• Possess strong organizational skills.

• Comfortable working in a team environment.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Hard Copy Applications

If you are dropping off or mailing in your application, please use the Examination/Employment Application, STD 678 Revised 06/2024 version.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.

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