Data Information Manager Job at Hill Country Christian School of Austin, Austin, TX

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  • Hill Country Christian School of Austin
  • Austin, TX

Job Description

Purpose: The Data Information Manager is responsible for collecting, managing, analyzing, and reporting data within the advancement department. The role ensures accuracy, integrity, and security of advancement databases, supporting strategic, data-driven decision-making across the department.

Accountability: Reports to the Chief Advancement Officer

FLSA Status : Non-exempt, Part-time (20 hours) 

Qualifications: 

  • Must be a Christ-follower who accepts the Hill Country Bible Church Statement of Faith as the doctrinal position of the school. 
  • Must recognize, understand, and agree to live by the moral and ethical standards of Hill Country (see Position on Gender Identity, Marriage, and Sexuality). 
  • Must faithfully attend a church whose fundamental beliefs are in agreement with the Statement of Faith of this school. 
  • A bachelor’s degree in data management or 3 years of hands-on experience managing fundraising or CRM databases (e.g., FACTS, Salesforce, Bloomerang, Raiser’s Edge). 
  • Experience with student data systems and/or fundraising databases preferred. 
  • Skilled in importing/exporting data, building queries, generating reports, and creating dashboards. 
  • Advanced proficiency in Microsoft Excel, including pivot tables and VLOOKUP/XLOOKUP; Power BI experience is a plus. 
  • Strong analytical and organizational skills with the ability to interpret complex data and communicate findings clearly. 
  • Exceptional attention to detail and ability to manage multiple projects simultaneously. 
  • Demonstrated ability to handle confidential information with discretion.
  • Collaborative mindset with a focus on supporting a data-informed culture.

Development Data Management & Gift Processing: 

  • Maintain and update donor and alumni information in the Bloomerang donor database.
  • Ensure data accuracy and integrity through regular audits and software updates. 
  • Manage moves of all constituents, including current and past parents, alumni, grandparents, faculty, staff, and other community members. 
  • Process, record, and reconcile donor charitable contributions (donations, pledges, pledge payments, in-kind, matching, and planned gifts) in compliance with IRS standards. 
  • Generate weekly donor acknowledgment letters. 
  • Collaborate with the Business Office for weekly reconciliation and annually for audits. 
  • Run queries, generate reports and lists as needed. 
  • Manage corporate matching gifts.
  • Manage event-related data processes, including ticketing and registration.
  • Support prospect management and strategic donor research. 

Reporting & Analytics: 

  • Collaborate with advancement staff to deliver data insights and analytics that inform strategy and data-driven decisions. 
  • Produce accurate, timely reports on admissions, enrollment, marketing, financial, statistical, and demographic data. 
  • Create complex queries across multiple data sources and systems to generate clean, organized reports and lists. 
  • Develop and present clear, actionable analytics to support the advancement department's strategy and leadership decisions. 
  • Prepare annual survey data and analysis for school leadership. 
  • Other duties as assigned. 

Physical Requirements: 

  • Must be able to remain stationary most of the time using repetitive arm, hand, and finger movements. 
  • Must be able to exchange accurate and professional information, whether in person, via email, or by telephone. Frequently communicates with co-workers and others.
  • Must be able to frequently move about inside the office to access file cabinets, office machinery, etc. 
  • Must be able to operate a computer the majority of the time, and frequently a copy and scanning machine. 
  • Must be flexible and adapt to various schedules and administrative changes. 

Job Tags

Part time, Work at office, Flexible hours,

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