Job Description

Our client, a well-established hedge fund, based in Midtown, known for their amazing culture and employee longevity, is seeking a polished and professional Administrative Receptionist to join its administrative team. This role is ideal for someone who thrives in a fast-paced, high-performance environment and takes pride in providing top-tier front-of-house support. The firm offers a collaborative and team-oriented culture with a strong emphasis on excellence, attention to detail, and integrity. This role is onsite 5x a week. 

RESPONSIBILITIES: 

• Serve as the first point of contact for guests—greet and seat visitors with warmth and professionalism

• Answer and direct incoming phone calls, including overflow lines

• Manage conference room bookings, confirmations, and daily setup/cleanup

• Coordinate catering orders and liaise with on-site culinary staff for internal meetings and events

• Monitor and restock office supplies and pantry items

• Assist with courier and messenger services as needed

• Provide audiovisual support for meetings (in partnership with IT)

• Process expense reports via Concur

• Collaborate with and support the broader administrative and office operations team

• Partner with a second receptionist to ensure seamless coverage

• Perform ad hoc duties and errands as needed

REQUIREMENTS: 

• Bachelor’s degree required

• Minimum 3 years of full-time experience in a professional office setting; prior experience in financial services or a fast-paced corporate environment is preferred

• Proficiency in Microsoft Office

• Strong written and verbal communication skills

• Ability to manage multiple tasks and prioritize effectively under pressure

• Detail-oriented with a high level of accuracy and professionalism

• Service-oriented with a proactive mindset and a team-first attitude

• High level of discretion, integrity, and professionalism

HOURS:
Monday–Friday, 8:00 AM–5:30 PM, with flexibility to arrive earlier or stay later as needed.

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