Job Description

Job Title: Administrative Assistant

Location: Bath Beach, Brooklyn, NY (On-Site)

Schedule: Monday – Friday, 9:00 AM – 6:00 PM | Full-Time

Position Summary: We are seeking a highly organized and proactive Administrative Assistant to join our team in Bath Beach, Brooklyn. This hybrid role combines administrative support with project coordination responsibilities, playing a key role in keeping daily operations efficient while driving project timelines and deliverables. The ideal candidate will be detail-oriented, resourceful, and able to balance multiple priorities in a fast-paced environment.

Key Responsibilities:

• Manage daily office operations including answering phones, responding to emails, and greeting visitors.
• Maintain and organize filing systems, both electronic and physical.
• Coordinate calendars, schedule meetings, and arrange travel and logistics for team members.
• Prepare, proofread, and edit reports, presentations, and correspondence.
• Monitor office supply levels and place orders as needed to ensure smooth operations.
• Handle sensitive and confidential information with discretion.
• Plan, coordinate, and track small to mid-sized projects from initiation through completion.
• Develop and maintain project schedules, task lists, and status reports to ensure deadlines are met.
• Facilitate communication between departments to ensure alignment and resolve project-related issues.
• Monitor project progress, flag potential risks, and escalate issues to leadership when needed.
• Support process improvement initiatives to optimize workflow and increase efficiency across teams.

Qualifications:

• Associate’s or Bachelor’s degree preferred.
• 2+ years of administrative experience; project coordination or management experience is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with project management tools such as Asana, Trello, or Monday.com is highly desirable.
• Strong organizational, time management, and problem-solving skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Professional, adaptable, and collaborative attitude with a keen attention to detail.

Benefits:

• Competitive salary
• Health, dental, and vision insurance
• Paid time off and company holidays
• Opportunities for professional growth and advancement
• Supportive, team-oriented work environment

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